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Town of Greater Napanee Lottery Licence Application Form for New Applicants and/or Periodic File Update Requirements


Under provincial legislation, municipalities are authorized to issue certain types of lottery licences for charitable gaming. As part of this process, we are required to verify that the applying organization is eligible for the licence they have applied for. From time to time, as records become out of date, we may also request long-time applicants to provide updated copies of these documents in order to maintain eligibility.

Pursuant to The Municipal Freedom of Information and Protection of Privacy Act, any documents provided as part of this application will be treated as confidential and only used by the Clerk’s Department for the purpose of determining whether your organization is eligible for current and future lottery licences. This information will not be used for any other purpose without the prior written consent of the applicant.

If you have any questions about this process or the documents being requested, please feel free to contact:

Clerks Department
99 Advance Ave

Part A - Organization Information

Part B - Organization Eligibility

In order to be eligible, organizations must have at least one of the following charitable objectives as one of the primary purposes of their organization.

Please indicate which of the following apply (check all that apply):

Licences should be obtained from the municipality where the organization is based and cannot be issued for activities that cross provincial borders. The following questions will confirm your eligibility as a local organization.

Does your organization have a place of business within the Province of Ontario?
Is your organization located within the Town of Greater Napanee?
Is access to your program available to any resident in the Town of Greater Napanee?

In order to be eligible, your organization must be formally established as a not-for-profit organization and must be able to prove that any funds raised through charitable gaming will be properly accounted for and only used for the eligible purpose noted above. 

This is demonstrated by providing proof that your organization is legally established, that there is a structure of accountability in place, and that lottery funds are being tracked, held separately, and only used for approved purposes. While your organization may not have all of the documents listed below due to its size or structure, you are required to provide a copy of as many of the requested documents as possible.

Is your organization formally structured with its own by-laws and constitutions?
Has your organization been issued with letters of patents and an Ontario Corporation number as a non-profit organization by the Ontario Ministry of Government and Consumer Services?
Has your organization been registered with a charitable registration number?
Does your organization have a distinct account established that is solely for the use of lottery funds?

In addition to the items above, please provide the following documents with your application:

  • Previous year's financial statements (audited, if applicable)
  • Current year's operating budget
  • Current list of Board of Directors or Executive Members

Allowed extensions pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif

Please note that your application cannot be approved until all required documentation is on file with our department.

Part C - Additional Questions for Sports / Atheltics Programs

Additional requirements exist if your organization provides sports programs as part of its primary mandate.

Is the primary purpose of your organization to provide one or more sports programs?

Part D - Signature

By typing your name below, you agree that you are an authorized official of the applying organization and that the information provided in this form is true and complete to the best of your knowledge.

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